We are excited to announce that we have teamed up with The RYABI Group to internally deploy the Nuix automation solution – Rampiva
Nuix is a leading eDiscovery processing engine, which we use internally to process our clients’ data quickly and efficiently. The adoption of Rampiva has further improved our processing methodology, enabling us to provide our clients with quicker access to their documents and a better understanding of the progress of their processing jobs. In an eDisclosure exercise, the processing of data can be divided into two problems;
- Unpacking and processing the source data; and
- Getting the processed data into Relativity as quickly as possible.
To solve the first problem, we internally developed “edMe,” a proprietary product comprised of a series of automation tools, scripts and processes, which automates several elements of processing source data.
Solving the second problem was more of a challenge, and we recognised that there was potential to minimise or automate some of the steps involved in setting up processing jobs in Nuix and promoting this data to Relativity, particularly, during out of hours and times of peak demand.
Adopting Rampiva has allows us to bridge the gap between Nuix and Relativity to offer a seamless end-to-end processing-to-review workflow. Rampiva contains an in-built queuing system, which gives users the ability to automatically queue up processing jobs and to have them run automatically when the required server resources become available. It offers this through an easy to use self-hosted web interface, which allows our team to easily and quickly setup new processing jobs, whilst seeing the status of other jobs in the queue.
The following screenshot shows the processing jobs in backlog, those currently processing and finished jobs.
Rampiva Automate is a product of two halves, Workflow and Scheduler. Rampiva Workflow is an automation wrapper that sits on top of the Nuix Engine, whereas Rampiva Scheduler provides a slick web UI for executing workflows. Through Rampiva Workflow, users can define a series of operations that would mimic typical user inputs in Nuix, such as; creating a case, adding evidence, excluding documents, running scripts, adding items to a de-duplication item set, creating a production set, running a concordance export and importing to Relativity. Using the Rampiva Scheduler web interface, users can queue up and execute Rampiva Workflows and input parameters where required.
Rampiva provides our clients with a series of dashboards, metrics, and reports within Relativity, that display progress, statistics and other useful metrics to keep track of the data that was processed. It also means the system can automatically start the next part of the process, even outside of normal working hours.
Before running Rampiva, we were only seeing about a 30% efficiency in our Nuix workers. Efficiency is measured by calculating the idle time of workers vs the time they are being used (i.e. processing data, OCR etc). We found that there was a lot of “dead time” in between a processing job finishing, and the next action starting. Rampiva has helped us to reduce that dead time by automatically starting the next step in the process automatically, without any manual input.
We have seen over the years that processing has become somewhat of a commodity, and clients expect their source data to be processed and made available for review as fast as possible, all whilst maintaining high levels of QA. Having an automated processing workflow allows us to spend time on the aspects of eDisclosure that really matter – the consultancy.
We believe that the introduction of Rampiva to our suite of technology applications, combined with the benefits of edMe, will offer a better experience for our staff internally and will enable us to provide a better service to our clients.